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Core Inventory Features

Everything in your inventory, centralised

One system to hold your entire garment catalogue — from high-level SKU counts to individual item history. Designed to give uniform managers a clear, always-current picture of stock.

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SKU & garment catalogue

Build a structured catalogue of every uniform type — jackets, shirts, trousers, footwear and accessories. Group items by department, role, or property. Each SKU holds garment details, supplier notes, and cost information in one place.

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Size & variant tracking

Track stock separately for every size and variant within a SKU. See at a glance whether you have XS chef jackets available or whether large front-of-house shirts are running low — before a new starter's first shift.

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Individual unit barcodes & serials

Assign a unique barcode or serial number to each physical garment. Scan at issue, return, and laundry handover to maintain a full movement log per item — so you always know exactly which garment is where.

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Assignment history per garment

Every garment carries a complete lifecycle record: who it was issued to, when it was returned, how many laundry cycles it has completed, and its current condition. Accountability is built in — no chasing paper logs.

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Stock level reporting

View live stock counts by garment type, size, and status — available, issued, in-laundry, or retired. Set minimum thresholds per SKU and size so the dashboard flags when you need to re-order, not after stock runs out.

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CSV import & export

Bring your existing inventory across from any spreadsheet using the CSV import tool. Map your columns, review the preview, and import in minutes. Export any data view to CSV at any time for audits, finance reviews, or offline use.

Getting Started

How inventory tracking works

From initial setup to day-to-day operations, Uniformly is designed so uniform managers can be up and running without lengthy onboarding or specialist training.

Build your catalogue

Add garment types, sizes, and variants to your inventory catalogue. Import existing data from a spreadsheet, or start fresh. Assign department and role tags to keep everything organised.

Label each garment

Print barcodes or use existing labels to give every physical garment a unique ID. Scan items into the system to register them against your catalogue. Each garment is now individually trackable.

Issue, return & launder

Record each issue, return, and laundry handover with a barcode scan or a few taps on a tablet. The system updates stock levels and assignment records in real time — no manual entry required.

Monitor & report

Use the dashboard to review stock levels, garment ages, and assignment history. Run reports for management, export data for audits, and identify patterns — like which garment types need replacing most frequently.

Inventory Insights

Reporting that goes beyond a stock count

Standard inventory systems tell you how many items you have. Uniformly tells you the full story — garment age, wash cycle history, assignment frequency, and condition flags — giving you the information to make informed procurement decisions.

Whether you manage uniforms for 20 staff or 2,000, the same reporting tools surface the data you need: which garments are nearing end of life, which sizes are chronically under-stocked, and where losses are occurring.

  • Garment age tracked from first issue date
  • Wash cycle count per individual item
  • Assignment count — how many employees have worn each garment
  • Stock level snapshots exportable to CSV
  • Laundry turnaround time reporting
  • Retired garment logs for audits and replacements
100%
Garment history
visibility
Live
Stock counts
updated in real time
CSV
Export any report
for audits or finance
Zero
Paper logs
required

Part of a Complete System

Inventory is just the beginning

Uniform inventory management works best when connected to issue, return, and laundry workflows. Uniformly brings all three together in one platform.

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Hotel Uniform Management

Purpose-built for hotel and resort operations. Manage uniforms across multiple departments and properties from a single platform, with role-based access for housekeeping, F&B, front office, and more.
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Barcode Uniform Tracking

Scan garment barcodes at issue, return, and laundry handover to keep inventory records accurate without manual data entry. Works with standard USB and Bluetooth barcode scanners.
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Hospitality Management

Serving restaurants, event venues, cruise lines, and contract caterers. Uniformly adapts to the scale and workflow of your hospitality operation — from a boutique restaurant to a large resort group.

FAQ

Frequently asked questions

Common questions about Uniformly's inventory management features.

Uniform inventory software is a system designed to help organisations track, manage, and report on their uniform stock. It replaces manual spreadsheets with a centralised database that records garment details, sizes, assigned employees, issue and return history, laundry status, and stock levels — giving managers a real-time view of every item in their uniform programme.
Yes. Uniformly supports individual unit-level barcode and serial number tracking. Each garment receives a unique identifier, allowing you to scan it at issue, return, and laundry handover. This means you know exactly which physical garment is where, who last had it, and how many wash cycles it has completed. See our barcode tracking page for full details.
The stock level dashboard gives you a live count of available, issued, and in-laundry units broken down by garment type and size. You can set minimum stock thresholds per SKU and size variant, and the system highlights when available stock falls below those levels — helping you plan re-orders before shortfalls occur.
Yes. Uniformly includes a CSV import tool that lets you upload your existing garment catalogue, stock counts, and employee assignments from a spreadsheet. You can map your columns to Uniformly's data fields, review a preview before confirming, and import in minutes. You can also export any data view to CSV at any time for use in external reports or audits.
Uniformly provides reporting across several dimensions: stock level summaries by garment and size, garment age and condition tracking, wash cycle counts per item, assignment history per employee, return rates, and laundry turnaround times. All reports can be exported to CSV for sharing with management or finance teams, or for use in external audits.

Ready to centralise your uniform inventory?

Start tracking garments by barcode, size, and assignment — without spreadsheets. Set up your inventory catalogue and be operational in the same day.

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